<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=252463768261371&amp;ev=PageView&amp;noscript=1">

Introduction

Backstage's Casting System includes a Casting Dashboard, Application Manager, and Messaging Center that offer state-of-the-art features, such as enhanced applicant filtering, bulk actions, collaboration tools, and professional-grade organizational options and views to help you manage the casting process faster and more efficiently than ever before.

Casting Dashboard

The Casting Dashboard is your starting place to manage your projects on Backstage.

Use the Casting Dashboard to view a list of your active, draft, and expired productions; edit production details; and navigate to the Application Manager for each production. Dashboard options include:

  • To create a new production, click the “Create New Production” button to post a casting notice.
  • You can return to this Dashboard at any time by clicking “My Dashboard” within the “My Account” tab.
  • Click the "Edit" option next to your productions to edit your project details, add and remove roles, add script sides, expire or extend your listing's run, etc. 
  • Quickly jump to applicants you’ve recently reviewed by clicking on the applicants in “Recently Viewed Profiles.”
  • Keep track of recent notes you've left on applicants' submissions.
  • Add and manage collaborators, so your collegues can help you cast your project.

Casting Dashboard Demo

Selecting a Production

Mouse over the “My Productions” box to scroll through a list of your productions. Click a production's title to see additional information, including how many new applicants you have lined up for every role.

Click “Edit” to edit your production details and roles. Or click “Manage Applicants” to jump to the project's Application Manager and review all of the applicants.

Selecting a production via the Casting Dashboard



Your Casting Dashboard & Application Manager — 9 Tips for Success:

    1. From within your Casting Dashboard, you can choose exactly which production you'd like to see applications for.
      casting-dashboard-manage-applicants

    2. After clicking "Manage Applicants" next to a production, you'll be brought to the project's Application Manager (aka, the Submissions Inbox). From there, you can view all applicants at once, or quickly filter the results by role. This lets you easily focus on casting specific roles.
      Application-manager-all-roles-select-a-role

    3. Using the filters at the top of the page, you can also quickly drill down the list of applicants by gender, age range, union status, location, ethnicity, keywords, and media assets. (Example: You can instantly filter out applicants who don't have a video reel available, and/or filter out applicants that are located in the wrong state.)
      Application-manager-apply-filters

    4. Or click the "Clear" option to clear the filters and see all of the actors that have applied.

    5. You can organize applicants into Yes, No, Audition, and Cast buckets. And apply additional filtering and sorting options to quickly browse through the talent. Click on their names or headshots to view additional details, contact info, photos, videos, audio clips, and more.
      Application-thumbs-up-down-etc

    6. If the actors included photos, video reels, audio samples, or a cover letter with their submissions, the special List View provides you with immediate access to their materials. The talent's available media assets are highlighted in blue.
      application-manager-list-view-media-assets

    7. When you're in a Role View, a new tab called Suggestions will also appear. Click on this option and Backstage's Suggestions Engine will automatically search through Backstage's Talent Database of tens of thousands of actors, models, and performers — based on your role criteria and any additional filters you apply — and instantly deliver smart suggestions for you to consider adding to your project.
      application-manager-suggestions

    8. To contact an actor, simply click on the envelope icon under their headshot (when in Grid View), or click on their name to expand their application and view all contact options. Or you can select multiple applicants and use the Actions menu to contact all of your selections at once.
      application-manager-send-a-message-bulk

    9. You can also add private notes to applicants' submissions. These notes can only be viewed by you and your collaborators, so you can keep track of your thoughts about the talent while you're reviewing their submissions, during the auditioning process, and even after they've been cast.
      application-manager-add-a-note

Application Manager

The Application Manager is your tool to review applicants and cast your project.

With the Application Manager, you can review candidates on a role by role basis, organize candidates in folders, and filter candidates by union status, age range, location, and more.

Switching Between Roles

The Application Manager gives you the ability to cast by role. View applicants by the role to which they’ve applied.

To switch between roles, select the roles dropdown here:

app-manager_all-roles

You will see each of your project’s roles listed, as well as an “All Roles” option. Select between roles to view applicants who applied to a specific role.

Applicants

Within your production you will see a list of Applicants in the “Unfiled” folder, with the applicant’s headshot, name, location, and other key data.

You can switch between a grid view and list view of applicants by selecting between these buttons:

List View:

app-manager_list-view

To quickly move an applicant to the “Yes” or “No” folders, click either the thumbs up or thumbs down icon.

By hovering your mouse over an applicant, you can view the roles they’ve applied to in the sidebar:

app-manager_sidebar-roles

You can also click on the role name in the sidebar to reveal the requirements. Now when you hover over an applicant you can see how well they match the role.

app-manager_sidebar-expanded

To view more information on a specific applicant, click either the applicant’s name or headshot. This will open up the applicant’s detailed view:

quick-profile

In the applicant’s detailed view, you can review additional headshots, video reels, and audio submissions, view the candidate’s cover letter, and click to view the candidate’s resume, full profile, and credits.

You can send a message to the candidate by clicking the blue message icon.

You can move candidates to the “Audition,” “Cast,” “Yes,” or “No” folders by clicking one of the following buttons:

btns_move-yes-no

 

To view the roles an applicant applied to, click the “Roles” button at the top of the applicant detail view:

quick-profile_roles-panel 

You can add the candidate to a different role, or move the candidate to the “Yes” or “No” folder of a specific role, or remove them from a current role to which they’ve applied. 

Filtering Applicants

To narrow down your list of applicants, you can use the Application Manager’s filter options located at the top of the application manager.

The filtering options can work when "All Roles" is selected, or for a particular role.

app-manager_filter-panel

You can filter applicants by name, or filter by gender, age range, union status, location and more.

Click “Apply” to initiate your search. Click “Reset” to remove your filters and reset your search.

You can also filter applicants by whether they’re new, contacted, or suggested by using the filter dropdown here:

app-manager_filter-dropdown

The Keywords filter can be used to search for special skills, languages, accents, etc. And the Advanced Filters will let you narrow down candidates by body type, hair color, eye color, and height.

Application-Manager-Advanced-Filters

Backstage Suggestions

Backstage Suggestions is a new feature that recommends actors from the Backstage Talent Database who match the role criteria you specify in your project.

You can view Backstage Suggestions by selecting a role from the role dropdown (Suggestions are not available when "All Roles" is selected) and clicking on the Backstage Suggestions tab:

app-manager_suggestions

Please note: The actors in Backstage Suggestions have not applied to your project. If you wish to consider them for your project, you will need to send them a message indicating your interest.

As with applicants who have applied to your project, you can use the Application Manager Filters to refine your suggested actors.

Once you find actors you’d like to include in your project, you can pull them into the Application Manager. Select the actor or actors you’re interested in, and add them to a role using the Actions button:

app-manager_add-to-role

Once added to a role, they will appear in your “Unfiled” folder. Note that there is an alert attached to their profile photo indicating that the actor is a Backstage Suggestion, and hasn’t applied to your production:

app-manager_suggested

You can then choose to contact this actor and invite them to your project.

Bulk Actions

You can select multiple applicants in either the grid view or list view by selecting the check box next to their profile:

app-manager_bulk-select

You can also use select the “Select All” checkbox to select all applicants on a particular page or folder.

Click the “Actions” button to view a drop down menu. You can then select a bulk action that will affect all selected applicants:

app-manager_bulk-actions

Folders

As part of your process for organizing applicants in your project, you can move applicants to folders. The Application Manager supports five folders: Unfiled, Yes, No, Audition, and Cast:

app-manager_folders

“Unfiled” is where all applicants end up by default at the start of your project. From this folder, you can move applicants to other folders.

If, for example, there are applicants who do not qualify for your project, you can move them to the “No” folder. If there are applicants you intend to audition, you can move them to the “Audition” folder.

Folders are role-specific; If, for example, a candidate has applied to more than one role, you can move them to the “Yes” folder for one role, and the “No” folder for a different role.

If you are in the “All Roles” applicant view, and you move a candidate who has applied to multiple roles, the candidate will be moved to the folder you specified for all roles to which they’ve applied.

You can click on one of the folders at any time to see the applicants within that folder.

Notes

If you would like to leave specific feedback with a particular applicant, you can do so with Notes.

To leave a note with an applicant, go to the applicant’s detailed view in the Application Manager. You will then see the following note field:

quick-profile_notes

You can drag to expand the Note field by clicking on the bottom right corner of the notes box and dragging down with your mouse.

Notes can be applied to a specific role, or no role, and you may leave more than one note per applicant.

Adding & Updating Roles

In a production's Application Manager you can click the "Add a New Role" button to easily add additional roles to your project's character breakdown. As long as your casting call is active (not expired), then the new role will become immediately available for talent to apply to. (To un-expire a casting call, simply visit your Dashboard, click "edit" next to your project, and then change the casting call's expiration date.)

add-a-new-role-via-app-manager

You can also add actors to your production's new roles by choosing from among the people that applied to your project's other roles, actors you find in the Talent Database, and talent recommended by the Suggestions tab. Simply select the talent you'd like to consider for the new roles, and then choose the "Add to Role" option.

 add-to-role-action-dropdown

And if you click on a role in the Application Manager's sidebar, you can see more details about the role, along with additional options — including the ability to edit the role; filter applications based on what actors are associated with the role; and open or close the role.

To edit the role, click on the pencil icon below the role's name. This will open up the role-editing modal window, where you can quickly change a role's gender, age-range, character description, and more.

edit-a-role-in-the-app-manager

If a role has received zero applicants, you can also delete the role from your project via the editing modal by clicking on the trash-can icon that appears at the bottom-right of the editor. (For instance, if you added a role by mistake, you can delete it before any actors apply.)

delete-a-role-app-manager

If a role has already received applicants, you can't delete it. However, if you've finished casting the role, you can turn the role off to stop any additional actors from applying. To do this, simply click on the "Close Role" option. This will remove the role from the public version of your casting call, so actors will no longer be able to view or apply to the role — while keeping the role's details and applicants archived in your Application Manager for your records.

close-a-role-app-manager

If you later decide that you'd like to continue receiving new applicants to the role after all, then just click on the "Open Role" option to open the role back up to new submissions.

open-a-role-app-manager

Messaging

Communicate with other Backstage users quickly, reliably, and securely with the Backstage Messaging System. Click here for details.

Collaborators

You can invite Collaborators to help you cast your project.

Your Collaborators are granted full access to your project's Application Manager and can view and organize applicants, send and receive messages, and add notes. You and your Collaborators can view each other's notes to communicate about the applicants.

From your Dashboard you can invite a Collaborator to your project by clicking the Manage Collaborators link:

collaborators_manage

When the Manage Your Collaborators page loads, click the "Invite a Collaborator" button.

collaborators_invite

A popup window will appear. Enter the email address of the person you'd like to invite to your project, and then select the production you want this particular Collaborator to work on. You can include a custom message as well:

collaborators_modal

Click "Send" and your Collaborator will receive an email invitation to join your project.

When you invite a Collaborator to your production, if they already have a Backstage account then your project will also be automatically added to their Dashboard. Or, if your Collaborator is new to Backstage, then they'll be sent a link that will let them sign up for a free account.

To remove a Collaborator from your project, go back to the Manage Collaborators page. Click on the Collaborator you intend to remove and then click the "Unassign" button:

collaborators_unassign

Collaborators cannot invite or remove other Collaborators from your project, or remove other Collaborators' notes.

However, as the project owner, you can invite or remove as many Collaborators as you'd like, and you can remove any Collaborator's notes. (Click the X button next to a note to delete the note.)

Project owners can also update the casting notices (aka casting calls or breakdowns) associated with their productions: Add or remove roles; change the project description or categories; expire or reactivate a listing; etc. Users cannot edit a casting notice they don't own. If you're a Collaborator on a project but not the owner, then the collaboration icon will appear next to the production on your Dashboard:

collaborator-icon-example

 

Click here for help with posting and managing casting calls, or visit our Help Center to contact Backstage.

Talent Database

The Backstage Talent Database helps you find and organize talent for your current and future projects.

You can search for performers using filters, such as age range, gender, location, and physical appearance; add performers to your production; or tag a performer, which will save their profile for later use.

Searching the Talent Database

The Talent Database has a series of search fields and filters you can use to quickly narrow down results. Then you can easily view the profiles you’re interested in:

td_filter-panel

You can search for performers using filters such as age range, gender, location, and physical appearance; add performers to your production; or tag a performer, which will save their profile for later use.

By name:

If you happen to know the name of the actor you’re interested in, you can search for talent by name in the search bar at the top of the filters box.

By Attribute:

If you’re looking for a certain type of actor you can filter by gender, age range, or ethnicity. By clicking on the “Advanced Filters” option, you’ll have even more filters at your disposal, including body type, hair color, eye color, and height range.

By Location:

To select candidates in a particular location, select the “Location” menu — this will present a search field where you can type in and select the location of candidates. Then adjust the “Radius (miles)” to indicate how far outside of this area you’d like to see candidates.

For example, this selection is for actors within 50 miles of New York City:

td_filter-panel_location 

By Asset and Union Status:

You can select one or more specific unions, all unions, or no unions from the “Union Status” dropdown: 

td_filter-panel_unionstatus

You can also filter your search by a candidate’s available assets. You can select to see results from performers with headshots, video reels, audio clips, or some combination thereof.

By Keyword:

You can use keywords to further refine your search. Use the Keywords search box in the filter bar to add a specific keyword, such as a particular skill, like “combat training” or “jazz dancing.”

Applying and Clearing Filters:

Once you‘ve selected your filter criteria, click the “Apply” button at the bottom of the filter bar.

To reset your selections, click “Clear”:

td_filter-panel_apply

Viewing Candidates

After applying your filters, you will see a list of candidates who best match your criteria.

You can switch between a grid view and a list view of candidates by selecting between these buttons:

td_thumbs_grid

To view more information on a specific candidate, click either the candidate’s name or headshot.

This will open up the candidate’s mini-profile details view:

td_quick-profile

In the candidate’s details view, you can review additional headshots, video reels, and audio clips; leave notes and tags; contact the actor; and click to view the candidate’s resume, full profile, and credits.

Tagging Candidates

If you want to save candidates to review later, you can organize groups of candidates using tags.

With tags, you can choose how you’d like to organize your talent, creating a custom talent database of your very own.

To tag a candidate, you can click the tag icon in either the grid view or list view:

td_applicant_grid

td_applicant_list

You can also create tags from the candidate’s details view:

td_quick-profile_tags-btn

You can then add multiple tags:

td_quick-profile_tags

Viewing Your Tagged Candidates

You can view your tags on the main page of the Talent Database in a vertical menu bar on the left side of the page:

td_sidebar

You can click on these tags at any time to see the candidates saved within them. You can also click on multiple tags to view all candidates stored in the tags.

In this example, we’re displaying all of the candidates we’ve tagged “Leads” and all candidates tagged “Females.”

td_selected-tags

You can add and delete tags by clicking the “Manage Tags” button. A dialog will appear giving you the option to create a new tag, or to remove or rename existing tags.

Please note that if you remove a tag from the sidebar, then the tag will also be removed from all of the candidates you previously associated with that tag as well.

Tag View

You can quickly view what tags you’ve applied to every candidate by toggling the “Tag View.” Tag View is available by clicking the toggle at the top of the Tags sidebar:

td_toggle-tags

When this Tag View is initiated, you can view the Tags associated with each actor:

 td_tags-view

Folders

Folders are like Tags, except that candidates are added to Folders automatically when you take actions within the Application Manager (if you’ve posted a Casting Notice on Backstage) and when you take actions within the Talent Database.

Unlike tags (which you manually create and add candidates to), you can not manually create or delete Folders; they’re all populated automatically. Folders include Contacted, Noted, Auditioned, and Cast; plus individual folders for every production you’ve created a casting notice for.

For instance, if you contact anyone on Backstage, then you’ll be able to easily find them again by clicking on the Contacted folder. Or if you want to see every actor you’ve ever considered for an audition or ever marked as “Cast” in the Application Manager, for any of your current or past productions, you can simply click on the “Auditioned” or “Cast” folders. Or if you want to see every actor that ever applied to one or more of your casting calls, then you can click on your production folders.

As an example: Perhaps you’ve run a dozen casting notices with Backstage in the past, and you want to look through all of your past candidates at once. Simply click on all of the Talent Database production folders for your past casting calls, and the Talent Database will show you all of the actors from your selected projects.

You can then use the regular Talent Database search filters to quickly search through all of your past candidates; use Tags to create new lists featuring segments of these search results; and use the “Add to Production” options to add your past candidates to your newest casting notices, so you can consider them for casting in your current productions as well.

Bulk Actions

You can select multiple candidates in either the grid view or list view by selecting the checkbox next to their profile:

td_bulk-select

You can also use the “Select All” checkbox to select all applicants on a particular page.

Click the “Actions” button to view a drop-down menu showing your available actions. You can then select a bulk action that will affect all selected applicants:

td_bulk_add

You can now Tag all of your selected candidates or add them to any Production and Role you’re casting on Backstage.

When you add a candidate to a Production/Role on Backstage.com, then you can manage the candidate within your project’s Application Manager.

To access the Application Manager for each of your productions, first visit your Casting Dashboard, where you’ll find a list of your projects. Then click the “Manage Applicants” option next to the project of your choice.

Your Application Manager organizes all of your projects applicants for you by the roles they applied for (and by the roles you decided they might be right for). When you add a candidate from the Talent Database to your production, they’ll appear alongside the actors that applied to your project’s roles. To distinguish between actual applicants vs. talent that you discovered in the database, the applicants you added to your production are automatically marked with a “Suggested” label. You can also filter through your Application Manager to just see Suggested talent, or just view applicants, or view a mix of Suggested talent and applicants.

Additionally, the Suggestions tab in your Application Manager will automatically search through the Talent Database for you, based on your role criteria. And you can add candidate’s from the Suggestions tab back to your production/roles as well.

One of the great benefits of Backstage’s casting system is this full integration between your Dashboard, Application Manager, and the Talent Database — with your work in the Application Manager automatically populating folders in your Talent Database; and options in the Talent Database populating Suggestions in your productions’ Application Manager; and the ability to move candidates from the Talent Database back to your productions; view all of the applicants from your current and past productions grouped together in the Talent Database; quickly invite the actors you discover in the Talent Database to apply to your casting calls; and so on.

You now have more than 100,000 actors, models, and performers at your fingertips, all integrated into the most powerful casting system in the world, with tagging and organizational options customized to fit your needs.

Gender

Backstage users can identify their gender on their profiles by selecting from male, female, unspecified, and transgender options. And they can can further customize their selections by choosing multiple combinations of gender options, such as transgender male, transgender female, or just transgender (with the "unspecified" option allowing users to not have to identify with either male or female, if desired).

Casting directors and talent seekers can then filter through the Talent Database and their Application Manager without selecting any gender options (so they can see all talent by default), or by choosing specific gender options as search filters. Choosing the transgender search filter will narrow your search results to just transgender talent. Choosing a combination of gender filters will likewise focus your search on profiles matching your criteria (e.g., choosing the transgender and male options will focus your search on transgender-male talent, etc.).

The gender-based search options can also be used in combination with other filters (such as location, union status, age-range, etc.) to generate even more customized search results.

Likewise, casting directors can tag the roles in their character breakdowns with any combination of these gender options (or leave a role gender-neutral by choosing the "N/A" option), to attract appropriate applications to their casting calls. And actors can then search through the roles based on their gender preferences.

Invitations

Invite-Talent-1.jpg
 
Invitations
In addition to waiting for talent to find your casting call on their own, you can visit the Talent Database to proactively find actors and performers. Click on the candidates you like, and then click the "Invite" option. They'll immediately receive an invitation encouraging them to apply.

Suggestions
Using your production's Application Manager (accessible via your Casting Dashboard), choose one of your roles, and the Suggestions tab will appear. There, Backstage will automatically suggest some great candidates for the role, and you can use filters to further customize the results. Then, use the "Invite" option to quickly send invitations to your favorite suggestions.

Additions
Interested in a candidate, but not ready to alert them to your interest yet? No problem! Simply use the "Add to Production" or "+ Role" options to add the candidate to your Application Manager (or use the "Tags" option to create a custom list of candidates in the Talent Database), so you can keep them in mind without notifying them. You can always send them a message or invitation later, when you're ready.

Initivations-bulk-action-menu-talent-database-1.jpg
 

Post a Casting Call

Click the "Post a Job" button on any page on Backstage.com to create a job listing or casting call

Your listing can include a plot synopsis, a full breakdown of the characters you're casting for, media assets (such as script sides, your company logo, promotional posters, your directing reel, etc.), links, audition details, and other key project details. You can post a listing with Backstage to call for cast and crew for your productions. Look for new talent to represent. Hire actors, writers, staff, and interns. Find collaborators and volunteers. And more!

Your casting notice will instantly reach Backstage's wide audience of actors, models, performers, and crew -- while being targeted specifically to your production's locations and needs.

Posting a listing also unlocks the other features described in this FAQ, such as the Casting Dashboard, Application Manager, Invitations, Collaboration, and Talent Suggestions.

Posting Guide

Key aspects of the casting call posting process include:

 

  1. PRODUCTION DETAILS: Enter your project's title, category, description, location, and contract details. Add your company's name and relevant staff list. Choose when your listing should expire. 

  2. AUDITION & SUBMISSION DETAILS: Enter the cities and states you're looking for applicants from or call for submissions nationwide. 

    Click on the "Audition Information" option next to any location to announce specific audition dates and locations (including open calls or by-appointment calls), and Backstage will automatically generate map and calendar links for your listing, and your casting call will be included in additional audition-based search results.

    Use the "Special Instructions" box to list alternate submission methods (such as snail mail); link to your company's website; and describe your project's submission requirements or provide audition instructions.

    Only include your email address in the "Email Address" box and choose a notification frequency: Your email address will be hidden to protect you from spammers, but you can still choose to have submissions securely emailed to you via Backstage as either individual applications or convenient digests.

  3. ROLE DESCRIPTIONS: Enter a Role Name for each position you're hiring for. This can be a specific character name like "Peter Venkman," or a general term like Actors, Singers, Dancers, Interns, Writer, etc. Use the gender, age, and ethnicity options to correctly tag the role for enhanced discoverability. And then fill in the Role Description to describe the character you're casting or job you're hiring for.

    You can also set Submission Requirements to limit your response to only applicants that have photos, video, or audio assets on their profiles; this will dramatically limit the response, so we recommend starting out by only choosing Photos (you'll still get to see video and audio reels anyway, when the talent has those assets available). We automatically set the most popular options for you as defaults!

  4. ADDITIONAL MATERIALS: Make your listing stand out by attaching media assets (script sides, a company logo, video reels, audio clips, etc.).

  5. CHECKOUT: Review the pricing and enhance your post with additional options, such as Extra Categories. Enter your discount code in the Promo Code box.

  6. CONFIRMATION: The confirmation screen will let you know that your listing is now live on Backstage.com, while providing you with convenient options for viewing and managing your casting notice; sharing your post with your social networks; and more.

  7. MANAGE YOUR SUBMISSIONS: All applications will be automatically organized for you, grouped by Production and Role Name, so you can easily focus on reviewing submissions for each individual role. You can then quickly filter out irrelevant submissions; group together the applicants you like; designate who you're going to audition or cast; change role assignments; and easily respond to applicants individually or in bulk. Click here for more tips and tricks.

Tips for Adding Roles to a Listing

The following guide will help you learn how to quickly and effectively add Roles to your listings.

    1. When you're posting a job or casting call, you can add one or more Roles.
      Add-a-Role-Button.jpg
    2. The first field is the Role Name. This can be the name of a Specific Character (e.g., "Romeo"), or the Job Title of the position (e.g., "Dancer" or "Stage Manager").

    3. You'll get the best results if you take the time to enter individual Roles (add a specific Role for each character or job position). This also activates automatic role-based labels on submissions, as well as easier sorting of applicants.

    4. However, if you're in a hurry, you can very quickly just enter a general catch-all Role Name (e.g., "Actors" or "All Roles" or "Crew") instead of individual roles.

    5. After typing in a Role Name, you can define the Role by choosing a Role Type (e.g., Lead, Supporting, or Extra). Choose "N/A" if none of the Role Types are right for you.

    6. Then you can choose whether or not the role requires nudity, and the gender, age-range, and ethnicity of the role(s). Some good defaults are chosen for you automatically, but you can easily adjust the settings to fit your needs.

      Add-a-Role-Options-01.jpg

    7. If you don't want to display an upper age-limit, then simply pull the age-slider all the way to the right. Any ages above 99 will display as a simple "+" on your published listing (e.g., "ages 18+").

    8. In the Role Description box, you can fill in a full character description or job requirements.

    9. The "Media Required" options allow you to limit submissions to just applicants that have Photos, Video Reels, Audio Reels, and/or Cover Letters available. We recommend starting out by only requiring a Photo and Cover Letter, so you'll have a lot of candidates to choose from. However, if you're getting too many unqualified applicants, then you can limit the submissions later by adding Video and Audio requirements.

      Add-a-Role-Media-Required.jpg

    10. You can also always add more roles to your casting notices later. Simply visit your Casting Dashboard, click "Edit" or "Manage Applicants" next to the production you'd like to update, and then choose the "Add a Role" option.

      casting-dashboard-edit-casting-notice

On these pages you can also edit and update your existing roles; or "close" roles to remove them from your casting notice to prevent additional actors from applying to the roles; re-open roles if you want to start receiving submissions to them again later; or permanently delete roles if no one has applied.

Closing a role prevents further applications to just that specific role, while allowing you to continue to have access to all of the role's applicants in your Application Manager. To stop submissions to all roles at once, simply expire your casting call; you can always extend the expiration date again later if more applications are needed.

Location Settings

Backstage's "In-State Submissions" filtering option makes casting in your local area easier than ever.

Here are six tips for casting locally or nationwide:

 

  1. When posting a listing with Backstage, you can choose any combination of cities, states, and zip codes where you'd like to receive submissions from. The locations you choose will ensure your casting call is seen by talent located in your preferred areas.
    Add locations to your casting calls
  2. Some talent from other areas might also apply for your project, if they're willing to travel or weren't paying attention to your location preferences. However, you can now have all out-of-state applicants automatically pre-filtered and removed from your notification emails, so your email doesn't get cluttered with applicants from incorrect areas.

    Simply choose the "Only send notifications for in-state submissions" option and you'll only receive submission emails from talent located in the states you specified.

  3. Or, if you're looking for submissions from everywhere, you can skip the location options and instead just click the "nationwide/worldwide" option.

  4. Enter your email address in the "Email Notifications" field and your email will be completely protected from actors contacting you directly, spammers, or other sites misappropriating your contact details. Your email will only become visible to the talent you choose to give your email address to.

  5. You can also choose to receive new submissions as individual emails or conveniently grouped together into single daily or weekly digests.

    Talent Submissions - Notification Options


  6. All of the applications submitted to your project are also always available in your Casting Dashboard & Application Manager, where you can quickly view, organize, and respond to applicants. Your Application Manager also includes more advanced options for filtering through talent by age-range, gender, ethnicity, union status, media assets, keywords, and even specific geographic radiuses around any location.

Popular Posting Upgrades

You can post listings on Backstage to find actors, singers, dancers, models, musicians, comedians, stunt performers, cabaret acts, mimes, clowns, variety performers, voiceover artists, triple-threats, students, teachers, staff, crew, volunteers, interns, and so much more. Even a basic posting will reach thousands of potential candidates. But if you'd like to stand out from the pack, the following paid add-ons will help you upgrade and enhance your listing:

 

    1. Featured Listing: This deluxe VIP option ensures that your posting is marked as a featured item in search results, while also bringing your listing ongoing exposure as it'll be automatically highlighted in the Featured Casting sidebar module, in rotation with other featured listings, thousands of times across various pages of the site for the entire length of the listing's run.

    2. Print Spotlight: Your listing will be included in Backstage's popular print-publication and digital-edition magazines and also appear as a special spotlight item in online search results. Click here to view a free sample copy of Backtage Magazine.

    3. Sponsored Listing: Your listing will be highlighted as a special Sponsored item at the top of all relevant search results up to seven days.

    4. Extra Categories: You can choose a primary "production type" category as the first step when creating a job posting. Then, during the checkout process you can choose up to two additional categories, doubling or tripling the number of search results your listing appears in.

      Example: If you're seeking cast and crew for a movie that involves some dance scenes, choose Feature Films as your primary casting category, and then choose Dancers & Choreographers and Film & TV Crew as your secondary categories.
        
    5. Boosted Listing: After your listing has been running for 3+ days, you can choose the Boost option to temporarily promote your casting notice back to the top of the search results, as if it were a brand-new listing — attracting a whole new round of applicants.

Additionally, you can add Media Assets to your listings for free: 

Easily embed YouTube and Vimeo videos in your profile and casting calls — showcasing your demo reel, past works, or a trailer or pitch video explaining your current project. And quickly attach script sides, story treatments, full screenplays, extended character breakdowns, photo references, promotional flyers, audio clips, your company logo, and more. Upgraded and media-enhanced listings often attract the best talent!

Manage Your Listings

Visit your Casting Dashboard and click the "Edit" option next to any of your projects to quickly update any of your listing's details, add more roles, adjust the expiration date, and more.

Popular options include:

    1. If you started posting a listing but didn't complete the post, don't worry — we've automatically saved your info for you as a Draft, so you can pick up right where you left off.

    2. If you successfully posted a casting notice but it's expired, you can extend the listing for free by editing the expiration date of your Expired Calls — and start receiving more submissions from applicants. (Or if you've completed casting early, you can expire the listing early as well, to prevent more actors from applying.)

    3. Old casting notices may receive a very limited response. To get more submissions, click the "Edit" option next to any of your past or current postings, and then choose the "Boost Your Listing" option to send your casting notice back to the top of the search results, attracting a whole new round of applicants.

    4. In the Job Editor you can also click the "Clone" option to make a copy of an old listing, easily update the details, and then post it as a new item. (This option is handy if you want to start fresh with a new pool of applicants; otherwise, the Boost option is usually preferable).

Next Steps

Founded in 1960, Backstage is the world’s most trusted casting resource. Backstage publishes a weekly print-edition magazine, and Backstage.com reaches over 2 million actors, performers, theater-enthusiasts, and film-lovers across the world. Backstage has published casting notices for every Broadway production for over 50 years, and hundreds of thousands of major and indie productions spanning films, plays, musicals, commercials, web series, and more — as well as helping to launch the careers of amazing actors like Robert De Niro.

Thousands of industry professionals are currently casting with Backstage, taking advantage of our latest online tools. With the inclusion of your casting notice on Backstage.com, your company and projects are set to achieve new levels of positive publicity while attracting the greatest talent.

After posting a listing, you'll receive a few emails from Backstage with more details:

  1. If you didn't already have a Backstage.com account, you'll receive a welcome email notifying you of your new free account, with a convenient overview of our casting tools.

  2. A posting-confirmation email letting you know that your casting notice has been posted, with links that will let you view and control the listing.

  3. Our editors will then review your casting notice for accuracy, grammar, formatting, and relevancy. We may contact you if additional info is needed. Once your listing is edited and approved, you'll receive a final confirmation email.

  4. If you're accepting applications via email, you'll receive a streamlined Daily Digest email (or whatever email-notification frequency you've selected) containing the photos and submission details for any Backstage users that apply to your project.

    (To eliminate spam, your email address will not be revealed to anyone, unless you've added your email address to a visible text field. Backstage's application and messaging systems route emails to you privately, so you can control who you'd like to communicate with. The submission-notification emails will also stop automatically when your casting is complete, based on the adjustable expiration date set for your listing. And if you're not accepting submissions, then actors will not be able to submit their materials to you electronically, and will only be shown the audition/submission instructions that you've chosen to reveal.)

Key benefits of your free account include:

  • Reduce email clutter: By default, all new submissions are combined into a single daily overview email, so you can cast at a glance. You can also change your application-notification options at any time to alter the email frequency to fit your needs.

  • Quickly filter through applicants based on location, gender, age-range, role, union status, and more. Backstage's casting system will save you hours of time.

  • Tag your favorite actors, remove irrelevant submissions, and bulk-contact applicants.

  • Search through over 150,000 additional media-enhanced resumes in the Backstage Talent Database.

  • Easily update the production details, role descriptions, audition info, and expiration dates for your listings.

  • Add script sides, images, and video clips to your posts.


Please let us know what additional improvements you'd like to see on Backstage.com that would help improve your casting process: We're constantly enhancing our website to fit the needs of entertainment professionals such as yourself, and we value your feedback.

Click here to visit your Casting Dashboard and easily manage your casting calls, talent applications, collaborators, and communications.

Or visit Backstage.com/Cast-Your-Project to post a new casting call.